Privacy, data use, cookies and other terms.
Privacy and data
1. Definitions and credit
1.1 In these provisions: “we”, “us” and “our” refers to DAFSC Ltd as owner and manager of the Alumni For Free Speech (“AFFS”) website (and related databases and email and newsletter functions) (“this website”) and campaign (for more information about us, see Section 14 and elsewhere in this website), and where relevant includes all persons appointed by us as administrators or managers of any campaigns; “members” means people who have registered their details with AFFS through this website; “our campaign” means activities connected with promoting, serving and protecting free speech in universities and elsewhere, including establishing, promoting, managing and supporting the Association and its member campaigns, and fundraising activities for our campaigns; and “Association” means the association of university-focused free speech campaigns which we and AFFS are developing and promoting, and “Association member campaign” refers to a university-focused campaign which is a member campaign of the Association.
1.2 Credit: this document was created using a template from Docular (https://seqlegal.com/free-legal-documents/privacy-policy). Thank you.
2.1 We are committed to safeguarding the privacy and data of AFFS members and website visitors.
2.2 This policy applies where we are acting as a data controller with respect to the personal data of such persons; in other words, where we determine the purposes and means of the processing of that personal data.
- The personal data that we collect and process
3.1 In this Section 3 we have set out the general categories of personal data that we process and, in the case of personal data that we did not obtain directly from you, information about the source and specific categories of that data.
3.2 We may process data enabling us to get in touch with you (“contact data“). The contact data may include your name, email address. The source of the contact data is you.
3.3 We may process AFFS membership registrations. This data will include name, email, university information and other information provided by you from time to time (“membership data”). The source of this data is your registering through our website and database functions, which operate using a small number of external service providers, such as our newsletter function.
3.4 We may process information contained in or relating to any communication that you send to us or that we send to you (“communication data“), including in respect of free speech related campaigns and activism. The communication data may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website registration functions.
3.5 We may process data about your use of our website and services (“usage data“). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is our analytics tracking system.
3.6 By registering with us and by using our website, you consent to our retaining the information you provide and using it for these purposes. Please do not register if you do not wish to give this consent. If you want to withdraw this consent, you may unsubscribe at any time by [provide information] giving the email address you want removed, and we will delete that email and all associated information.
4. Purposes of processing and legal bases
4.1 In this Section 4, we have set out the purposes for which we may process personal data and the legal bases of the processing.
4.2 Relationships and communications and our campaigns – We may process contact data and/or communication data for the purposes of: (a) communicating with you (excluding communicating for the purposes of direct marketing, which is dealt with below) by email or by other means if you have provided those means; and (b) sharing your name, contact details and other information that you have provided to us with any Association member campaign which focuses on an institution of which you are an alumnus/a, for the purposes of the free speech campaigning and related operations of that member campaign. The legal basis for this processing is our legitimate interests, namely communications with our members and website visitors, the maintenance of relationships, the establishing, promoting, managing and supporting the Association and its member campaigns, and the proper carrying on and administration of our website and campaigns.
4.3 Direct marketing – We may process contact data for the purposes of creating, targeting and sending direct marketing communications by email for marketing-related purposes associated with promotions by us (including introductions) for the purpose of raising funds for our campaigns. The legal basis for this processing is consent OR our legitimate interests, namely carrying on and promoting our campaigns and operations and communicating marketing messages and offers to our members and website visitors.
4.4 Research and analysis – We may process usage data and/or transaction data for the purposes of researching and analysing the use of our website and services, as well as researching and analysing other interactions with our campaigns. The legal basis for this processing is consent OR our legitimate interests, namely monitoring, supporting, improving and securing our website, services and campaigns generally.
4.5 Record keeping – We may process your personal data for the purposes of creating and maintaining our databases, back-up copies of our databases and our records generally. The legal basis for this processing is our legitimate interests, namely ensuring that we have access to all the information we need to properly and efficiently run our campaigns in accordance with this policy.
4.6 Legal claims – We may process your personal data where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others.
4.7 Legal compliance and vital interests – We may also process your personal data where such processing is necessary for compliance with a legal obligation to which we are subject or in order to protect your vital interests or the vital interests of another natural person.
5. Providing your personal data to others
5.1 Your personal data held in our website database will be stored on the servers of our hosting and/or website support services providers Getresponse (Getresponse.com) and Google analytics (Google.com) and such other such providers as we may use from time to time. If you donate to AFFS using its independent Donorbox service provider, we will not receive any information you provide to them, and we are not responsible for Donorbox’s use of any data you provide to them.
5.2 In addition to the specific disclosures of personal data set out in this Section 5, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect our or your vital interests or the vital interests of another natural person. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise, or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
5.3 We may share your name, contact details and other information that you have provided to us with any Association member campaign which focuses on an institution of which you are an alumnus/a, for the purposes of the free speech campaigning and related operations of that member campaign.
5.4 Protecting your privacy and data are important to us, and we will not otherwise pass your data to other third parties.
6. Retaining and deleting personal data
6.1 We will retain your personal data to the extent required by law, but subject to that our intention is not to hold it for longer than necessary and to delete it as soon as appropriate following your unsubscribing from this website.
7. Your rights
7.1 In this Section 7, we have listed the rights that you have under data protection law.
7.2 Your principal rights under data protection law are:
(a) the right to access – you can ask for copies of your personal data;
(b) the right to rectification – you can ask us to rectify inaccurate personal data and to complete incomplete personal data;
(c) the right to erasure – you can ask us to erase your personal data;
(d) the right to restrict processing – you can ask us to restrict the processing of your personal data;
(e) the right to object to processing – you can object to the processing of your personal data;
(f) the right to data portability – you can ask that we transfer your personal data to another organisation or to you;
(g) the right to complain to a supervisory authority – you can complain about our processing of your personal data; and
(h) the right to withdraw consent – to the extent that the legal basis of our processing of your personal data is consent, you can withdraw that consent in respect of future use.
7.3 These rights are subject to certain limitations and exceptions. You can learn more about the rights of data subjects by visiting the Information Commissioner’s Office website.
7.4 You may exercise any of your rights in relation to your personal data by written notice to us, using the contact details set out below.
7.5 If you exercise any of the rights referred to above, we will endeavour to procure that any Association member campaign to which we have passed any of your data will do likewise, but you acknowledge that we will not control that member campaign so there will be limitations to our power to do so.
8. About cookies
8.1 A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
8.2 Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
8.3 Cookies may not contain any information that personally identifies a user, but personal data that we store about you may be linked to the information stored in and obtained from cookies.
9. Cookies that we use
9.1 We use a limited range of cookies for the following purposes:
10. Cookies used by our service providers
11. Managing cookies; consent
11.1 We regard all the cookies we use as essential to the proper functioning of AFFS and our website and campaigns, and of legitimate interest to us. You can disable or block cookies as described below, but blocking all cookies will have a negative impact upon the usability of many websites and if you block cookies, you will not be able to use all the features on our website. If you browse or use our website and services without disabling cookies on your browser, you are consenting to the presence and operation of all cookies on the AFFS website and other websites we use to provide our services, and (so far as we are concerned but without prejudice to your rights against those other sites) on any other websites you visit using links from our site. Please do not use the AFFS website or become a member of AFFS or join or receive our campaigns or those of third parties if you do not want to proceed on this basis.
11.2 Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:
(a) https://support.google.com/chrome/answer/95647 (Chrome);
(b) https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences (Firefox);
(c) https://help.opera.com/en/latest/security-and-privacy/ (Opera);
(d) https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies (Internet Explorer);
(e) https://support.apple.com/en-gb/guide/safari/manage-cookies-and-website-data-sfri11471/mac (Safari); and
(f) https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy (Edge).
12.1 We may update these policies and terms from time to time by publishing a new version on our website. By joining AFFS and/or using this website, you agree that the revised version of these policies and terms from time to time will apply as between, and be binding on, us and you.
12.2 You should check this page occasionally to ensure you are happy with any changes to this policy.
13. Our details
13.1 The AFFS website is owned and operated by us.
13.2 You can contact us (including about data protection matters) by email, using the email address published on our website.
14. Terms and Information
14.1 By using this website and having access to the information and functions in it, you:
(a) acknowledge and agree that: (i) we have not verified and are not responsible for third party information on this website, (ii) we have not created and therefore have limited knowledge of and no responsibility for the functions created or supplied by third parties we are using in connection with this website (or for the workings or effects of those functions), (iii) we have no knowledge of, and are not responsible for, the policies and behaviour of third party websites (and their owners, controllers and managers) to which there are links on this website, in respect of privacy, data management cookies or any other matters, and (iv) we do not control and have limited influence over the behaviour of Association member campaigns, which are independent parties;
(b) acknowledge and agree that: (i) information provided on this website is being provided for free, and that no kind of agreement or contract is created between you and us by virtue thereof or by your visiting or use of this website; and (ii) we have no responsibility or liability to you for any information in or in respect of, or any other matter or event relating to, AFFS or this website and associated databases and other functions by virtue of your visiting and use of this website, and actions consequent on or connected with such visiting or use, or otherwise howsoever;
(c) agree not to use or misuse any intellectual property (whether registered or unregistered) of DAFSC’s in connection with this website, including without limitation the AFFS and DAFSC names.
(d) agree to use this website responsibly and not to use it so as to cause other persons (whether DAFSC or others) harm or damage; and
(e) acknowledge and agree that this website relates to free speech in the United Kingdom, and does not purport to have relevance to free speech or relevant laws in any other jurisdiction.